Virtual Agenda Item

What is a Virtual Agenda Item?

A Virtual Agenda Item represents the virtual event shows up on the agenda. You need to create one for each virtual event. It supports two types of stream types and 5 types of streaming platforms.

How to create a Virtual Agenda Item?

To create a Virtual Agenda Item, you can go to Website - Page, and start by editing the Agenda page. Click on the 'Add Item' button, you will have the option to create item as a Virtual Agenda Item for your virtual event.

Two types of Virtual Agenda Items

One way video

The attendees will have the audio/video feed sent to them, but they will not be able to send any a/v themselves. They will however have access to different engagement tools.

The supported one way video platforms are:

• Youtube

• Vimeo

• Zoom webinars (a Zoom webinar Virtual account needs to have been set-up on the system)

• Custom source (any custom embed link, video HTML tag, etc)

• External link (a link that will take away the user from the Virtual Module, but allows for more flexibility, for example the direct link to a Google Hangouts meeting)

Two way video

Unlike a way way video item, attendees can send their audio/video (if allowed).

The supported integrations are:

• WebEx

• Zoom

 

Virtual Options

Depending on the type and platform, each Virtual Agenda item can have different options:

ID/URL

Youtube, Vimeo, External Link, Zoom Webinars

This will define the source of the stream, either the ID or link of the video

Embed code

Custom source

The custom embed code. This will be an HTML snippet that will hold the source of the video

 

Webinar password

Zoom Webinars

The password of the Zoom Webinar, allowing guests to automatically connect

Virtual account

Zoom Webinars, WebEx, Zoom

The Virtual Account added on the platform, corresponding to the Zoom/WebEx account this meeting will be generated on. For Zoom Webinars, this is the account that was used to previously create the Webinar, and now used to generate guests accounts for attendees.

 

Presenter types

WebEx

Guests type that will see the Share screen option, alongside the host

 

Host

Youtube, Vimeo, Custom source, Zoom Webinars, WebEx, Zoom

A single person that will have additional control during the session, and that will start the Two Way sessions

 

Participants

Youtube, Vimeo, Custom source, WebEx

A list of all connected participants

 

Chat

Youtube, Vimeo, Custom source, WebEx

Group chat with the session’s participants

 

Replay

Youtube, Vimeo, External Link, Custom source, Zoom Webinars

Show a replay button once the session has finished

 

Join before start

Youtube, Vimeo, External Link, Custom source, Zoom Webinars, WebEx, Zoom

Allow attendees to join the session ahead of the assigned agenda time

 

Attendee video

WebEx

Allow attendees to send their video feed

 

Attendee audio

WebEx

Allow attendees to send their audio feed

 

Waiting room

WebEx

Place attendees in a waiting room, that the host need to allow in before being able to join the session

 

Dial-in Options

WebEx

Show the pre-generated dial-in options to allow the attendees to join via phone

 

Record meeting

WebEx

Automatically start the recording of the meeting when the meeting starts

 

Launch in external application

WebEx, Zoom

The join button will take the attendee to the external WebEx/Zoom application, away from the platform

 

Advanced Virtual Options

In the Advanced Options tab of the Agenda Item, additional data can be linked to this agenda item (these items need to be created in the Virtual Settings section first):

• Linked Live Polls

• Linked Questions & Answers

• Linked Documents